CIVILIAN INSTRUCTORS IN THE AAFC
The Australian Air Force Cadets (AAFC) shares the ideals and values of its parent, the Royal Australian Air Force (RAAF).
One notable distinction between the AAFC and the RAAF is that the all AAFC members are volunteers. Cadets are enrolled and Officers and Instructors of Cadets are appointed to the AAFC. All members must first make application to join.
In order to ascertain whether a person is suitable to support the training program for, and the activities of, cadets in a unit, the Officer Commanding must have regard to:
- a current Australian criminal records check of the person;
- a character reference or other appropriate letter of recommendation provided in respect of the person;
- a declaration of good character made by the person;
- a suitable conduct record during service in the Australian Defence Force (if applicable);
- a suitable record of performance and behaviour from previous service as an officer or instructor in a ADF Cadet force or prior registration as a Civilian Instructor (if applicable);
- a suitability and aptitude assessment of the person and, if required, a psychological assessment;
- evidence of any qualifications and experience applicable to the duties to which the person may be undertaking; and
- any other relevant matter.
In reality not all persons wishing to volunteer to assist the AAFC wish to wear the AAFC uniform. That is they may have the necessary background and skills to assist in the training program but are not able to meet the time commitment applying to uniformed members or they simply have no interest in undertaking the initial and on-going training required of Officers and Instructors of Cadets.
ALL VOLUNTEERS REGISTERED AS CIVILIAN INSTRUCTORS
With some minor exceptions in regard to prior cadet service and specialist instructor categories of Qualified Flying Instructor (QFI) and ADF members all volunteers will be initially registered as Civilian Instructors to permit the completion of suitability checking.
Registration as a Civilian Instructor with the AAFC allows for a volunteer to assist the AAFC without having to become an Officer of Cadets (OOC) or Instructor of Cadets (IOC).
A Civilian Instructor is a volunteer who consents to undertake duties under the direction or at the request of the AAFC, receives nil or nominal reward or compensation. This includes parents, carers, friends and other persons registered as volunteers with the AAFC. Volunteers hold no rank within the AAFC but they must complete suitability checking, and undergo training, commensurate with their intended level of involvement with the AAFC.
MANDATORY REQUIREMENTS FOR REGISTRATION
A volunteer applying for registration as a Civilian Instructor is to satisfy the Officer Commanding that they:
- are suitable to work with minors, namely;
- where there are mandatory requirements for eligibility to work with minors in the State or Territory where the Wing to which the person is to be registered is located, then the checks applicable under those mandatory requirements;
- where there are no mandatory requirements in the State or Territory where the Wing to which the person is to be registered is located, then the National Police Check; and
- hold, or qualify to hold the Defence Purple Card within one month of registration.
- are willing to provide their knowledge and expertise to support the objectives of the AAFC;
- acknowledge and sign the code of conduct; and
- are willing to abide by any legitimate direction from an Officer or Instructor of Cadets whilst engaged in AAFC activities.
CONDITIONS OF ENGAGEMENT APPLYING TO CIVILIAN INSTRUCTORS
- Civilian Instructors are not members of the ADF or AAFC and as such have no entitlements to wear any form of ADF or AAFC uniform.
- Civilian Instructors are not entitled to receive any allowances or compensation.
- Civilian Instructors are not to be used as relief manning within the AAFC or perform any duty, role or appointment of an OOC or IOC.
- Civilian Instructors must hold and maintain any qualifications and experience applicable to the duties they may be undertaking e.g. QFI.
- Civilian Instructors are not to be the sole supervising adult of cadets. The exception to this rule is during cockpit instruction at a flying training activity.
- Civilian Instructors engaged by the AAFC, are engaged on an approved AAFC activity and are recorded as approved to attend an AAFC activity (such as being recorded on a nominal roll for the activity), are afforded insurance cover arranged by COMCOVER, the Commonwealth Government’s insurance broker.
Details are found in the COMCOVER Insurance Policy Manual. There are some exclusions and limitations to this insurance cover and these can also be found in the COMCOVER Insurance Policy Manual. This insurance cover does not apply to OOC, IOC or ADF Auxiliary as they are covered by the Military Rehabilitation & Compensation Act 2004.
- Civilian Instructors may be requested to attend AAFC activities on Defence facilities if their particular expertise is required to support training outcomes. Civilian Instructors are not entitled to rations and quarters at Commonwealth expense, and permission must be sought through the Air Force Liaison Officer (AFLO) for the Civilian Instructor to attend an AAFC activity on a Defence facility where rations and quarters will be provided to one or more Civilian Instructors.
There is no right of transfer for a Civilian Instructor to another Wing. A Civilian Instructor must seek registration at any Wing they wish to support. Civilian Instructors may be registered at one or more Wings simultaneously.
The Officer Commanding of the Wing in which the Civilian Instructor is registered has the authority to deregister a Civilian Instructor. Upon de-registration, the person is no longer entitled to participate in AAFC activities. Civilian Instructors are not members and whilst common courtesy of discussion, issue resolution and/or notification should apply, the rules of natural justice and/or due process do not apply to a de-registration.
If you have any questions relating to the above please discuss them with the Recruiting Officer.